6 striking similarities between public relations and networking

networking

Having worked in the PR and communications field over the past decade, I’m used to both pitching to journalists as well as formulating the strategy and angle behind a good story.

Recently though, I embarked on something new and completed a two-year, part-time stint helping to run and manage The Athena Network, a networking organisation for female entrepreneurs, It was uncanny how similar the process was to get results from networking and PR, particularly regarding people’s attitudes towards both.

Those with a long-term, positive approach would make great connections or attract press coverage while those who were impatient and took an ad hoc approach would miss out.

Here are the most important similarities:

1. Getting results requires a long-term strategy

People who expect instant results never achieve what they want to. You wouldn’t meet someone at a networking event for the first time and then expect them to give you the huge contract you’ve been waiting for (if this has actually happened to you, let me know so I can eat my words!) The same goes for getting results out of a public relations campaign.

I’ve so often heard attendees at events say, “this isn’t for me; I didn’t meet any customers/clients for my business during this event”. With PR, we hear the same thing – “can you guarantee immediate coverage for my brand?”

Both involve building gradual relationships to develop credibility and trust. When you meet someone once, it doesn’t mean they will recall you when you meet again six months later. But meet them on a regular basis and you’ll be far more likely to be referred for future business. Public relations takes the same approach with media, gradually build profiles from the ground up so clients can be remembered by the press and called on for comment or invited to panel discussions on a regular basis, not just covered for one article and never thought of again.

2. Attention to detail is a must!

With networking, try and have a system that works for you to remember people and all the details surrounding what they do, or the project they’re working on. This helps when trying to establish a firm rapport, which not only opens up the conversation, but shows you’re truly interested in them.

With the press, remember what they’ve covered recently – chances are they won’t want to cover the same content again soon. Remembering these small details sets you apart and sets the stage for the next meeting.  

3. It’s all about the art of storytelling 

In a networking scenario, your introduction about yourself or your company is called an elevator pitch. With the media, it’s referred to as a story angle. Either way, what you do and why you do it is greatly improved through the art of storytelling. Answering a ‘what’ question with a ‘why’ answer is the best way to do this. 

For example, if someone asks what you do, instead of replying with a simple, “I’m an accountant” why not give some more context about your story?

“I work in accounting. I actually have always had a thing for numbers and maths, and found myself helping my parents with their tax returns at 16-years-old. I realised pretty soon after that was my calling, and I set up my own accounting practice five years ago.”

Isn’t that so much more memorable? People won’t usually remember every person’s profession, but they definitely remember a good story.

4. Repetition, repetition, repetition

Establishing yourself as an expert and thought leader both through networking and the media is not a one-step process. As mentioned, a long-term, regular approach goes a long way to build credibility and the catalyst for this repetition.

The more we repeat, the more our message is remembered. This repetition isn’t just about your words and message, its about being repeatedly seen and heard. If a potential client sees you once at an event, they’re unlikely to remember you. But if you happen to meet them at events on a regular basis, you’re more likely to become part of their regular circles. 

The optimal outcome of regular networking is when other people start becoming your advocates. Likewise with the media, the more they see you being covered and hear your message and expertise, the more likely they are to call on you for your respected opinion and contribution.

5. Ask questions… then really listen

If you approach your networking and PR efforts with the ethos that it’s not all about you, you will achieve far greater results. There’s nothing more flattering than when someone is genuinely interested in you and wants to know more about your work. Rather than pushing your own agenda, take time to ask smart, meaningful questions. I know we’re all busy and really want to forge ahead with getting our call-to-action out there, but a good relationship needs to be cultivated genuinely and without false pretenses. Plus, you’ll notice most of the time that once you’ve taken a real interest in someone, that they are equally as likely to show the same curiosity about you and your work.

The key here is to listen. What problems are people facing with their work? Is there anything you can do or a service you can provide to help? But don’t jump in just yet with your pitch! Find a way to integrate your suggestions only after you’ve listened to their whole story. You never know what important detail you might miss. 

With journalists, really listen to what stories they’re looking for and what beats they cover. There is no point in pitching a fashion story to a business journalist (most of the time.) Find out exactly what they want and frame your messaging to their needs.

6. Don’t leave them hanging!

There is no point taking two precious hours out of your day to attend an event if you’re not going to do your homework afterward. Make sure that as soon as you’re back at your desk, you follow up and thank them for the great conversation. This is your time to make suggestions, ask for a follow-up meeting or bring up a new discussion.

The same goes for interviews with the media. If you were invited to speak on the radio, make sure you or your PR representative is following up after by thanking the journalist for their time. Feel free to use this as a chance to suggest future topics or stories which you might be able to contribute on.

Make sure all those business cards you’ve been collecting are actually being used, rather than just lining a shoebox.

If you’d like to discuss the potential for public relations for your business, please contact me at [email protected]

8 tricks to write a viral headline

dr-evil-pageviews-meme

Before you pen your next blog post, stop what you’re doing and read these writing tips for more clickable and shareable content.

It’s fairly easy to argue that the headline is more important than the article. It’s not always true, of course, but when most people only read about 50% of your content, drawing them in with a strong, attention-grabbing headline is a must.

It’s easy to leave the headline as an afterthought, but it’s what gets you noticed. Amid millions of articles, tips, advice and blog posts out there, you need to stand out and get in front of your audience in an interesting, unique and confronting way.

But the art of the headline is a difficult one to master, and it often takes even experienced writers years to understand how to construct one effectively. To help you in your quest for excellent content, we’ve got a few headline tips to get you started.   

1. Keep the headline to 6 words

Your audience is lazy. They like to have loads of content available to them, but they can’t be bothered actually reading all of it. It’s reason the inverted pyramid exists in news writing, and why a former editor told me to “write as though you are targeting a bunch of fidgeting 12-year-olds, rather than educated adults”.

You want to draw people in as fast as possible, and a succinct headline is the best way to do that. Keeping it to six words isn’t a hard and fast rule (sometimes longer headlines can work in your favour, depending on the content and platform you are writing for) but it’s a decent guideline to make sure you don’t waffle on.

2. Tap into your audience’s insecurities

Don’t feel bad about this – the news media has been doing it for decades. For some reason, the human race responds better to negativity. I’m not sure whether it’s because we like being miserable or because we have a morbid fascination with things that are bad and wrong (or both.) All I know is that it works.

For example, these are taken from a mix of the BBC and CNN’s homepages this morning:

Hiring? Avoid the friend zone
Google doesn’t care about your alma mater
China’s growth set to be slowest since ‘09
The worst place on earth

Negative headlines work best (i.e. get more clicks) when they inform and alert. Think about how you can use words like “no”, “stop”, “can’t” and “without” in your headlines or sub-headlines for added impact.

3. Track keywords

Let’s all take a moment to praise the development of analytics!

With the ability to track and follow the traffic your articles are generating, it’s very easy nowadays to pinpoint (over time) the types of articles and headlines that work well for you, and the ones that don’t.

At a previous job, we worked out pretty quickly that our audience liked to read about money; headlines with the keywords “money”, “salary”, “cash” and “pay” got significantly more clickthroughs.

It highly depends on your audience. If you’re writing for parents and mothers, words like “baby” and “childcare” might be some of your top keywords, while for a restaurant words like “menu” or “food” could be gold.

4. Make sure the headline matches the article

It’s easy to get caught up in writing the most attention-grabbing headline, only to end up with something that is actually misleading and over-inflated.

If you’ve managed to pull someone in to click on your article, don’t send them running and rolling their eyes when they realise they’ve been duped by clickbait. I personally dislike it when an article claims to have 7 unbelievable ways to [insert promise here] – especially when the tips are actually quite believable. Useful? Yes. Unbelievable? No.

The same applies for “amazing” and “incredible”. Unless it really is amazing, try to be a bit more creative.

5. Use numbers

99 things to do in New Zealand works so much better than Ninety-nine things to do in New Zealand.

Using a number is easier on the eye, and it stands out from the rest of the sentence. As we’ve already established, people are lazy – they want to read the most interesting articles in the most efficient way possible. Numbers and lists will do this for them.

6. Use a trigger word

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The trigger words are a must for viral content. People read blogs not only to look for information, but to find answers to questions they didn’t even know they needed answers to.

Using the ‘how, what, when where, why’ method indicates immediately to a reader that they are likely to learn something by clicking on your post.

7. To question or not to question?

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Looking for your dream home?
Are you missing this vital ingredient in your PR strategy?

The question headline can be incredibly effective when targeted at the right audience you know are looking for answers. It can sometimes sound a bit advertorial, but the power of the question should not be undermined.

8. Create a formula that works for you

I once read a formula for the perfect headline which went something like:

Number/trigger word + interesting adjective + keyword = PERFECT HEADLINE

So, say you want to write about how to peel an orange (because, why wouldn’t you?) start by thinking about the formula. Instead of “How to peel an orange” you might end up with:

12 effortless ways to peel an orange

or

How to peel an orange in less than 30 seconds

or (in question form)

Is your orange peeling technique out of date?

It can often add an extra impact to include an assurance or guarantee in your headline. It could be to do with time (hence the “in less than 30 seconds” in this example) or something more substantial like, “How to peel an orange like a professional chef”.

Go forth and be viral! But if you need some help crafting, planning and putting a strategy around your content to drive business leads, feel free to get in touch with Rebecca at [email protected] 

Content marketing checklist

The dos and don’ts of media interviews

When it comes to publicity, as Richard Branson once said: “A good PR story is infinitely more effective than a front page ad”.

And it’s true – a good PR story is what every person, professional and business wants. But understanding how that story is crafted and the role the interview plays in the entire PR process is where people lack an incredible amount of knowledge.

The media is your best friend and your worst enemy. Understanding how journalists operate and what editors want is essential to building your story. Members of the media, like you, have their own objectives and – let me absolutely frank here – none of their goals are around helping you build your brand. However, if you’re able to understand what they want and how to position your story in a way that will interest their readers, then you’re light years ahead of most people.

If you are prepared, you can turn the interview into something truly beneficial for yourself and your business.

If you don’t know why your story is newsworthy or how to present this to the media, then perhaps it’s time for you to hire a PR expert. But in the meantime, here are a few tips to broaden your understanding.

  • DO understand what “off the record” actually means

Rule number one: If you have just finished the interview and turn to the journalist and say, “by the way, that stuff I said about XYZ was off the record”, I have some news for you: it was absolutely, 100% NOT off the record. If you have a good relationship with the journalist and you’ve just realised you let something confidential slip, then you might have a chance to retract it, but otherwise… you’ve effed up.

Stating something is off the record is a game of trust; it doesn’t legally require any journalist not to publish something, or absolve you of responsibility around something you said. That being said, most journalists will honour the request if you state beforehand which comments are off the record.

  • DO also understand the importance of exclusivity

Press conferences are great, but sometimes a journalist is looking for something new and exclusive from you when they approach you afterwards for comment.

If a journalist has spent time gathering information about something and then asks you about it – and you answer them – don’t then go and tell every other journalist you know what their fresh story angle is. Honouring the fact the journo has done the hard work is something that goes a long way to build trust in an on-going media relationship.

  • DO your research and come prepared

You should do your research on the publication and the journalist interviewing you. They may not like it, but it’s all part of the game (and they’ve done all the same research on you, of course.) Often, your PR agency or internal communications will do this for you, but if not, just give them a quick Google.

Go into the interview understanding the kind of stories the newspaper or magazine runs, the tone of the articles the journalist writes and their interview style. If you can get an idea of whether the journalist is a total ball buster or a more friendly interviewer, you’ll have a better idea about how to prepare any responses.

  • DO learn how to answer the same question three different ways

Some journalists love to do this thing where they’ll ask the same question a number of different ways to try and get as much information out of you as possible. It’s an effective tactic, and it also lets them know of any holes in your facts.

Unless what you’re being interviewed about is controversial or scandalous, you don’t really need to worry too much about this, but it can’t hurt to practise a few different ways to answer the hard question you know they’re going to ask you.

  • DO keep your emotions in check

A sudden angry outburst or stream of emotion is never a good thing in an interview. Keep it professional – even if it’s difficult. Some journalists will probe knowing full well it is frustrating you, but absolutely nothing good comes from letting them see the steam coming out of your ears.

  • DO have a PR professional on hand

Public relations staff are there to act as support during an interview, so if you need to, use them. However, journalists hate it when an interview subject repeatedly turns to their PR person for direction, so avoid using them as a crutch. Instead, practice your answers ahead of time and work together to have a clear idea of how you will (or won’t) approach certain questions.

  • DON’T turn down an interview with no reason given

If a journalist calls you for an interview and you’re not interested, don’t turn them down without giving them a legitimate reason. Legitimate. If you keep fobbing them off because you “don’t have time”, they won’t buy it, but if you say you can’t speak at the moment because you’re bound by an internal communications policy, then tell them that. And always, always honour their request as soon as you are able to talk.

  • DON’T tell the journalist what kind of questions to ask

There’s nothing a journalist hates more than being told how to do their job. Think about the times when someone might have questioned your credibility or ability to operate – it’s not nice, is it? At the end of the day, it will put the journalist in a bad mood and could sour the relationship. One day, you might want them to ask you certain questions about a new product or a positive business story, and maybe they just won’t.

  • DON’T argue if they change their line of questioning

Journalists are often asked to provide a line of questioning ahead of an interview. Some will do it, others absolutely will not (in Asia, this practice is more common, but in other regions a journalist will scoff if you ask for their questions ahead of time.)

If they have given you questions, be aware these are only a guide. Depending on the flow of the interview, how well you answer questions and the direction the conversation goes, a journalist will almost always change their line of questioning or ask additional ones. Don’t point out that they’re not sticking to the plan – or they’ll stick you the middle finger.

  • DON’T answer with “no comment”

If you can’t or won’t answer a question the journalist really wants an answer to, be prepared for them to source the information from elsewhere.

Where possible, it’s not recommended to respond with “no comment”. It leaves your position vulnerable and the subject matter open to discussion on the basis that they have sought a right of reply from you (for a fair and balanced article) and you’ve simply told them you’re not interested.

If you cannot comment, tell them why. Legal reasons and confidentiality agreements are legitimate answers (provided they’re true) and if you simply don’t know the answer, let them know. Tell them you’ll look into it and get back to them, and then honour that commitment.

  • DON’T lie, spin or ‘tweak’ the truth. Ever.

Lies have a way of being exposed, and your reputation will be hugely damaged if you were found to be fudging information. Not only will the interview have been a complete waste of time, it will make you and your company look dishonest, unprofessional and foolish.

Need help with media interviews? Drop a message to [email protected]